EACOP Hiring Office Administrator

EACOP Hiring Office Administrator job opportunity. The East African Crude Oil Pipeline (EACOP) project is a Midstream development located across Uganda and Tanzania. It includes a nearshore Marine Storage and Export Terminal (MST). Once completed, EACOP will operate a 1,443 km long electrically heated crude oil export pipeline that transports oil from Kabaale – Hoima in Uganda to the Chongoleani Peninsula near Tanga Port in Tanzania, for crude export to international markets.

Position: Office Administrator
Company: East African Crude Oil Pipeline (EACOP)
Location: Tanga

General Job Description

The EACOP Tanzania – Tanga Branch Office’s seamless operation will be the Office Administrator’s responsibility. Coordinating travel and lodging, keeping track of expenses, planning meetings, greeting visitors, and general office administration are among the responsibilities.

Duties & Responsibilities

• Travel and Accommodation Coordination: Arrange travel and accommodation for both visiting and resident employees, ensuring logistical needs are met efficiently.
• Expense Tracking and Record-Keeping: Maintain accurate financial tracking of office expenses such as LUKU bills, meals, and other costs.
• Meeting and Event Organization: Organize meetings, schedule appointments, and coordinate catering for company events.
• Telephone and Correspondence Management: Manage incoming phone calls, emails, letters, and packages, ensuring timely responses.
• Guest Reception and Hospitality: Greet and welcome guests, providing a courteous and professional first impression.
• Reception Area Maintenance: Maintain a clean and organized reception area, ensuring all necessary stationery and materials are readily available.
• Office Safety and Operations: Ensure a safe working environment for staff and visitors, overseeing office facilities.
• Office Supplies Management: Order and manage office supplies, maintain accurate inventory records, and handle related procurement.
• Health, Safety & Environmental Responsibilities
• EACOP is committed to health, safety, and environmental (HSE) policies.

Read also: TAWIDO Hiring Monitoring and Evaluation Officer

The employee is expected to:

• Comply with H3SE policies and Life Saving Rules.
• Actively participate in and promote HSEQ culture.
• Stay vigilant and maintain continuous awareness of unsafe conditions.
• Communicate any HSE-related concerns to management.
• Maintain a safe, clean, and organized workspace.

Academic Qualifications

• Bachelor’s degree in Administration or any related field.
• English proficiency.

Experience Required

• Minimum of 4 years in an administrative role.
• Proven ability to multitask, work independently, and manage competing demands.
• Strong interpersonal skills.
• Ability to work under stress.
• Knowledge of HSE (Health, Safety, and Environment) protocols.
• Competent computer skills (Word, Excel, PowerPoint).

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How to Apply:

This is a full-time job, and interested parties should send their resume and a cover letter outlining their qualifications for the role. Provide the contact information for three references, one of whom should be your most recent employment. Please use ANY of the contact details listed below to submit your application.

Air Swift: airswift.com
CCL: tanzania@cclglobal.com
IMI: imi-tanzania@imi-eag.com
ITM: recruitmenttanzania@itmafrica.com
Qsourcing: recruitmenttanzania@qsourcing.com
Seaowl: sestz@seaowlgroup.com

Application Deadline: 30th September 2024

Note: No payment is required at any stage of the recruitment process.