IITA recruitment 2024, In this article, are you looking for Administrative and Finance Assistant – IITA jobs opportunity in Tanzania august 2024 consider applying and read careful job summary, duties and also, Required Skills and Qualifications.
Applications are being accepted for the post of Administrative and Finance Assistant by the International Institute of Tropical Agriculture (IITA) on behalf of the International Rice Research Institute (IRRI).
An independent nonprofit organization dedicated to research and training is called the International Rice Research Institute (IRRI). The Consultative Group of International Agricultural Research (CGIAR) Consortium counts IRRI among its members.
The Administrative and Finance Assistant will oversee and manage the day-to-day secretarial and administrative assistance of the Senior Administrative Assistant – Administrative Coordination and the entire unit, reporting to the latter.
In charge of the regular tasks required to maintain the IRRI cash offices. Process every cash transaction precisely and quickly while adhering to the set policies and procedures.
Duty Station: The position will be based in IITA Mikocheni offices in Dar es Salaam.
Qualifications and experience:
- Bachelor Degree in Business Administration with minimum 1 year of relevant work experience.
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Skills and knowledge mandatory
- Knowledge of MS Office (Word, Excel, PowerPoint)
- Good oral and written communication skills, communicates status of work regularly and in a timely manner
- Must be scrupulously honest and always foster an atmosphere of trust and integrity.
- Ability to perform fast, efficient and maintain discretion and confidentiality
- Have basic knowledge of accounting.
Preferred
- Good interpersonal skills and Good organizational skills
Responsibilities:
- Preparing and posting expenses reports on OCS, preparing bank reconciliation each month from Tanzania Bank accounts and Counterchecking receipts
- Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.
- Receive incoming mail and invoices and direct them to the appropriate services.
- Assist with staff and visitors travel arrangements and bookings for flights, accommodation and local transport as requested
- Tag assets and make reconciliation
- Photocopy and scan documents
- Keep track of basic office supplies by maintaining inventory and assist to order new/additional basic office supplies as needed.
- Assist in the application and processing of import and export permits for research and other materials.
- Process cash advance requests
- Reporting discrepancies s/he finds within the accounts to his/her supervisor
- Ensure Compliance with expenditure commitment procedures
- Engagement
- Efficient and effective administrative support for staff and visitors
- Ensuring all programs and operations have adequate support needed
- Reporting discrepancies s/he find within the accounts to his/her supervisor
- Compliance with expenditure commitment procedures
- Delivery
- Improve efficiency and dealing with a diverse group of callers and visitors at all levels, both internal and external to IRRI, and ensure all are treated in a professional and courteous manner.
- Cash reconciliation reports
- Advance register well maintained
General information:
The contract has a two-year term that can be extended, contingent on funding availability and performance. IITA is offering a competitive compensation package for these positions, which are being recruited nationally.
A cover letter, copies of certifications, and a curriculum vitae with the phone number, email address, and contact information of two references should all be included in the application packet. Email applications to IITA-Tanzania@cgiar.org should be sent to:
The Country Representative, IITA-Tanzania,
Plot No. 25, Mwenge – Coca-Cola Road,
Mikocheni Industrial Area,
Dar es Salaam, Tanzania
It is expected of applicants that the subject of both their email and application letter contain the reference number for the position, which is listed on the announcement’s headline. Please be aware that applications without the specified reference number will be immediately rejected.
Applications must be submitted by Friday, September 13, 2024. Note that you will only be contacted if your application is shortlisted.
